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EndNote: 1. Reference style guides

A guide to using EndNote X9 & X8 with some help for X7 & X6

Referencing Specifics...

Vancouver

Vancouver  and some other styles and journals require the use of abbreviated journal titles. However, not all databases provide the required abbreviated journal title in their citations. For EndNote to do this automatically you need to import the Medical journals list into your EndNote library. This list is based on the Index Medicus/Medline/NLM abbreviations. It is strongly recommended that you delete all terms in your existing journals term list prior to importing the Medical journals list:

To delete existing terms:

  • Open your EndNote library
  • Go to Tools > Open Term Lists > Journals
  • Select all the titles (use Ctrl + A shortcut in Windows to select all)
  • Click on Delete Term.
  • Close the Term Lists dialogue box.                                                             rsg

To import the the Medical journals list:

  • Go to Tools > Define Term Lists

                      

 

  • Highlight Journals
  • Click Import List
  • Navigate to the Medical.txt:                                         

On your home PC - C:\Program Files\EndNote X6\Terms Lists\Medical.txt  Then Open > OK > Close

On your home Mac - Applications\EndNote X6\Terms  Then Choose > OK > Close

At KEMH - C:\Program Files\DoH\EndNote X6\Terms Lists\Medical.txt  Then Open > OK > Close

 

To check the configuration of the output style using the term list:

  • Click on Edit > Output Styles > Open Style Manager
  • Highlight the style you are using
  • Click Edit.
  • When the edit window opens click on Jounal Names on the left hand side.  ic

 

                                 

 

  • The above screen will appear. Select the required option e.g.Abbreviation 2 and Abbreviate journal articles only.
  • Close the window (the second x) and save as a copy. You will need to select this copy of the style. In EndNote use the Style drop down menu. If it does not appear click Select Another Style > and choose your style.

Note: Check the specific abbreviation requirements of the journal to which you are submitting under 'instructions for authors' (some listed in the Reference Style Guides box top left):

 

  • Abbreviation 1 - gives the Index Medicus/Medline/NLM abbreviations with the addition of stops after each abbreviation.
  • Abbreviation 2 - gives the Index Medicus/Medline/NLM abbreviations.
  • Abbreviation 3 - includes the full title with 'and' as an ampersand.
  • Don't Replace - EndNote will ignore the journals term list & use whatever appears in the journal field of the references.
  • A journals term list is specific to that particular EndNote library. If you have more than one library you will need to create a journals term list for each.

If you experience difficulties saving your copy see the Note in Downloading output styles into EndNote box or the EndNote FAQProblems saving styles                                                                     

What is Vancouver KEMH? 

Vancouver KEMH output style is specifically designed for KEMH guideline referencing and contains two new referencing types: Pharmacy for citing online drug information resources in KEMH guidelines; Guideline for citing online guidelines. It also uses a superscript number without brackets for in-text citations. Open the PDF below for an example of this style.


How to Download Vancouver KEMH Style into EndNote

  • Open EndNote
  • Click on link above > Open
  • In EndNote go to File > Save As > remove 'copy' from name > Save

MAC users  Click on the style and locate it in your "Downloads". Then drag an drop it into your Styles folder at HD\Applications\EndNoteX8\Styles.

 

You now need to import the two new referencing types:

  • Save the 2 reference types above: Right click > Save link as > Save to desktop
  • in EndNote go to Edit > Preference > Reference Type > Import 

                                                    

 

  • Navigate to desktop > click on first saved reference type > open > OK (as above)
  • Repeat for second saved reference type
  • Click the second small black cross to close OR File > Close style
  • Close EndNote

To locate your downloaded style:

  • Open EndNote > Style drop down menu
  • If not there click on Select Another Style > scroll down & highlight Vancouver KEMH > Choose.

Adding Access Date to a Group of References

In EndNote you can simultaneously add an access date to a group of references:

  • Highlight all the references you want to add the same access date to in the EndNote library window.
  • Go to Tools > Change/Move/Copy Fields...
  • On the Change Fields tab Select Access Date > Insert after field's text: > type date in the text window > OK

                                             

  • Text box will ask if you want to insert the date in the Access Date field in the number of references highlighted > OK

Downloading output styles

If the required reference style is not available in EndNote's output styles you will need to download it from the EndNote styles webpage :

  • Click on Download for the required style > Open
  • The style file will open in EndNote.
  • In EndNote go to File > Save As > remove the word copy > Save.
  • Click the second small black cross to close OR File > Close style. 

To locate your downloaded style:

  • EndNote > Style drop down menu
  • If not there click on Select Another Style > scroll down & highlight required style > Choose.

MAC users  Click on your required style and locate it in your "Downloads". Then drag an drop it into your Styles folder at HD\Applications\EndNoteX8\Styles.

If you experience problems when trying to save your edited style see the EndNote FAQProblems saving styles 

Note: If you are having problems with existing styles in EndNote you may need to update these files. Simply follow the directions above for the problem style files - removing the word 'copy' will ensure that the updated file overwrites the older version.


Vancouver KEMH

Vancouver KEMH output style for KEMH guideline referencing contains two new referencing types: Pharmacy for citing online drug information resources in KEMH guidelienes; Guideline for citing online guidelines. If you are interested in this altered style see the Vancouver KEMH Style tab above.

 

Resolving incorrect capitalisation

You might find that although you have entered or imported the journal title correctly in a reference in your EndNote library, it appears differently (e.g. not correctly capitalised) in the document bibliography.This is a result of the journals term list of the reference style you are using. Here are a couple of ways to resolve this problem.

1. Using a reference style that doesn't require journal abbreviations (e.g. APA 6th):

  • Click on Edit > Output Styles > Open Style Manager
  • Highlight the style you are using
  • Click Edit.
  • When the edit window opens click on Jounal Names on the left hand side.

                        

  • The above screen will appear.
  • Select Don't Replace - EndNote will ignore the journals term list & use whatever appears in the journal field of the references.
  • Close the window (the second x) and save as a copy. You will need to select this copy of the style. In EndNote use the Style drop down menu. If it does not appear click Select Another Style > and choose your style.

Note: You need to check the formatting of the journal title of all imported references since they will now be displayed in the bibliography exactly as they appear in your EndNote library.


 2. Using a reference style that requires journal abbreviations (e.g. Vancouver):

  • Delete the existing journals term list.
  • Import the Medical journals list.
  • See Vancouver and term lists tab above for instructions.
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