Shared EndNote library
If you are collaborating at the same institution it is possible to set-up an EndNote library for shared network access. EndNote will not allow more than one user at a time to edit the library. However, multiple users can access the same library simultaneously as long as the library is set to Read Only or Locked status. This allows users to perform searches, copy information to their documents and format their papers:
- Assign one person responsibility for maintaining & updating the library at a different location.
- This person will have full access to the library & grant all others read-only access.
- They will periodically post the updated version on the network for all other users.
To establish a shared network access, use the network's system of permissions to control the type of access allowed for users.
To change to Read Only:
- Locate the .ENL file and .DATA folder in Windows Explorer.
- Right click on .ENL file > Properties > Read-Only.
This approach minimises problems with EndNote & Word. If someone other than the library editor wishes to contribute references to the library, these can be sent as a small EndNote library (emailed as a compressed library) & then merged with the original library.
To merge EndNote libraries:
- Open the EndNote library you want the references imported into.
- Go to File > Import > File.
- A dialogue box will open
- Click on Choose... and select the EndNote library you want to import.
- For Import Option ensure EndNote Library is selected.
- At Duplicates select Discard Duplicates.
- Click on Import.
Note: Make a back-up copy of the main library before merging libraries.